Administrative Assistant Job at Jamail & Smith Construction, LP, Webster, TX

RlpCYjBXbjBqdko4NnU4WW4wSFk1cjF1
  • Jamail & Smith Construction, LP
  • Webster, TX

Job Description

Company Overview:

At Jamail & Smith Construction , we take pride in delivering high-quality construction services with integrity, professionalism, and a focus on relationships. Our projects span education, municipal, and commercial sectors throughout Texas. We’re a team that values trust, attention to detail, and doing things the right way — every time.

Position Summary:

We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our project managers and field teams. This role is essential in keeping operations running smoothly by handling administrative tasks, maintaining accurate documentation, and ensuring effective communication between office and field personnel. The ideal candidate is proactive, dependable, and comfortable working in a fast-paced construction environment.

Key Responsibilities:

  • Provide administrative support to operations & administrative staff.
  • Prepare, track, and manage construction documents such as submittals, RFIs, change orders, and meeting minutes as needed.
  • Assist with keeping our company database (Procore) up to date.
  • Assist the preconstruction department with subcontractor calls, bid invitations, HUB plans, & other tasks as needed.
  • Attend & plan subcontractor networking events.

Contract & Compliance Administration

  • Help track subcontractor compliance including certificates of insurance, W-9s, signed contracts, safety documentation, and lien waivers.
  • Maintain current and accurate records for vendor files, contract documents, and purchase orders.
  • Assist with prequalification of subcontractors and ensure all required documentation is current and in place before work begins.

Qualifications:

  • 2+ years of administrative experience, preferably in the construction or A/E/C industry.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning construction-specific software (e.g., Procore, Bluebeam, Sage, or similar).
  • Excellent written and verbal communication skills.
  • High level of accuracy and attention to detail.
  • Ability to work independently and as part of a team in a dynamic environment.
  • High school diploma or equivalent required; associate or bachelor’s degree preferred.

Job Tags

Contract work, For subcontractor,

Similar Jobs

SolComms

Account Coordinator (Healthcare) Job at SolComms

 ...Account Coordinator to support its healthcare division.We're an integrated...  ...both a brand and executive level - thats our sweet spot. Our...  ...clients, and moreManage key administrative tasks, including editing PR...  ...to apply.Seniority level Entry levelEmployment type Full-time... 

Domino's Franchise

Dellwood Delivery Driver - 10486 W Florissant Ave Job at Domino's Franchise

 ...HIRING at the Dellwood Domino's! Address: 10486 W Florissant Ave Looking to make some extra cash in your spare time? Tried the food delivery or rideshare gigs but tired of them taking most of the money? Come work for Dominos! We pioneered food delivery & in the past 6... 

Manpower

Fulfillment Associate Chippewa Falls Job at Manpower

 ...week 3rd shift Base pay of $16 and $24 after 28 hours each week? $.50 increase in pay after 500 hours worked Entry level, no experience necessary Open to long-term or short-term candidates Safe work environment Multiple Shift Options!1st (Mon-Fri... 

Genius Road, LLC

Drupal Developer #2821 Job at Genius Road, LLC

 ...Drupal/WordPress Developer Location: Austin, TX (onsite) Contract Position We are seeking a highly skilled and experienced Senior Developer to lead the design, development, and administration of our enterprise websites and web applications. This senior-level... 

Bay Systems Consulting Inc.

Flight Software Developer Job at Bay Systems Consulting Inc.

 ...Company: Lockheed Martin (Orion Program) About the Orion Program The Orion Program is a groundbreaking collaboration between NASA and Lockheed Martin , dedicated to developing a spacecraft for deep space exploration. Orion plays a vital role in NASA's Artemis...