ADMINISTRATIVE ASSISTANT / PROJECT COORDINATOR
(ON-SITE FULL TIME POSITION / NO OUT OF STATE)
Mar Con Builders is a commercial General Contractor serving clients throughout the San Francisco Bay Area. Established in 2011 the company specializes in ground-up construction and tenant Improvement projects for healthcare, corporate, municipal/civic, and commercial clients.
We take great pride in helping healthcare providers, school districts, municipalities and technology companies execute their dream projects. We believe this work is critical to the development and improvement of our communities.
Mar Con offers the potential for personal growth, corporate development, and leadership opportunities.
JOB DESCRIPTION
The Project Coordinator (PC) is an integral member of the ESTIMATING TEAM within a growing company. The PC is responsible for performing various functions related to maintenance and processing to ensure accurate reporting for construction projects . The PC plays a key role in developing and maintaining strong relationships with vendors and suppliers, partners with PMs to manage job set up, job cost tracking, billings, purchase orders and subcontracts for each project, is a self-starter, technologically savvy, has strong attention to detail. And can work both autonomously and within a team.
PROJECT COORDINATOR RESPONSIBILITIES
To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.
• Able to perform all essential Project Assistant/Coordinator responsibilities
• May coordinate and/or supervise clerical/administrative staff
• May answer phones – screen/handle routine items, direct calls as appropriate
• Compose and/or edit letters, memos, reports, procedures, etc. as required
• Act as liaison between supervisor and other departments, managers, or clients, including arranging meetings, communicating information, maintaining public relations
• Attend and document project meetings (write minutes)
• Set up and maintain project filing system
• Distribute documents to subcontractors, maintain document logs
• Update drawings and post changes
• Prepare and maintain RFI logs
• Transmit and distribute submittals
• Prepare and maintain submittal logs
• Prepare and maintain expediting log
• Perform expediting functions
• Input quantities in labor cost reports
• Cost code and/or verify correct codes on time sheets
• Prepare and document extra work orders
• Maintain reference log and associated documents
• Review and assemble change order submittals and quantity surveys
• Maintain progress photo album
• Assist in compiling billings, lien releases and certified payrolls, as applicable
• Compile contract close-out documents and as-builts
• Document punch-list work
• Create Owners’ forms as required for reporting purposes
• Coordinate paper flow from field to Division Office
• Complete other responsibilities as assigned
MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:
• 4-year business or technical degree plus minimum 3 years administrative experience, or equivalent combination of education and experience, including minimum of 3 years construction project administration
• Ability to keyboard 65-75 WPM accurately
• Advanced knowledge and use of word-processing and spreadsheet software
• Proficient in use of general office procedures and office machines
• Proficient English verbal communication skills, including professional telephone manner
• Proficient written communication skills, including business writing skills
• Reliability, dependability and flexibility
· ON-SITE full-time position. This is NOT a REMOTE position.
SALARY AND BENEFITS
Full-time, in-house position. Monday through Friday, 7:30 a.m. to 4:30 p.m. LOCATION: Oakland, CA
Salary range is $55,000 – $68,000, commensurate with experience / DUE UPON EXPERIENCE
Full benefits package including PTO, Health, Vision and Dental insurance, and all federal holidays
Mar Con is an Equal Opportunity Employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability.
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