Job Description

Job Description

Job Description

Req ID: 13272
Title: Receptionist
Bill Rate: $21/HR on W2
Location: 18575 Jamboree Road, Irvine CA - Hours: M-F | 8.30-5.30

Overview of Work Environment/Client Nuances/Team Overview: The resource will be responsible for a range of front office and administrative support tasks to ensure smooth daily operations and a welcoming office environment.

Resource's typical working day:
Reservation Coordination
- Managing meeting room bookings and ensuring availability for scheduled appointments
- Coordinating reservations for internal and external guests as needed

Office Amenities & Setup
- Ensuring meeting rooms are properly set up with required amenities
- Monitoring and restocking pantry snacks and supplies
- Assisting with general office maintenance and cleanliness

Visitor Management
- Handling visitor check-ins and ensuring proper registration
- Providing assistance to guests and directing them to appropriate contacts

Catering Support
- Coordinating with catering services and guiding them on where to set up within the office
- Assisting with food deliveries and ensuring proper placement

Mail and Package Handling
- Receiving, tracking, and distributing incoming packages
- Managing outbound mail and courier requests

Reception Duties
- Answering and directing phone calls
- Responding to general inquiries from clients and employees
- Supporting administrative tasks such as filing, scheduling, and documentation

Facility Support
- Loading and unloading the dishwasher
- Cleaning and organizing common areas
- Assisting with maintenance requests and coordinating with building services

Employee & Client Assistance
- Providing support for employee or client needs related to office logistics
- Ensuring a professional and helpful front desk presence

Must-Have Skills:
- Strong communication skills
- Excellent organizational abilities
- Comfortable working with new technologies
- Flexible in handling various tasks and situations
- Adaptable to changing environments and priorities

Nice-to-Have Skills:
- Willingness to learn and explore new technologies
- Basic understanding of digital tools or platforms

Years of Experience: at least 2 years or more in a receptionist or front desk role.
Education: High School Diploma or GED equivalent

Software Skills:
- Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
- Experienced in Outlook for email and inbox management
- Skilled in calendar scheduling and coordination

Interview Process: 1st virtual interview and/or 2nd onsite interview

Summary:
As a Receptionist, you will provide administrative tasks to a department or office. This includes greeting and assisting visitors, answering calls, setting up and maintaining meeting rooms, some housekeeping tasks and other duties.
Company Description

At AA2IT, we deliver solutions that align with your business goals, built on innovation, backed by a team of experts, and guided by measurable outcomes.

Company Description

At AA2IT, we deliver solutions that align with your business goals, built on innovation, backed by a team of experts, and guided by measurable outcomes.

Job Tags

Work at office, Flexible hours,

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