Job Description

Job Description

Job Description

Consilio's direct hire recruiting team is working with a highly regarded firm that is seeking to hire a  Legal Executive Assistant Secretary  to join their Chicago office. This position is not with Consilio directly; it is a direct hire, permanent opportunity with the law firm.

Summary

The Legal Executive Assistant supports multiple litigation attorneys by serving as a trusted partner to attend to priorities of the practice and clients.

Location

This position is located the Firm’s Chicago office and offers a hybrid work schedule.

Responsibilities

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Exercises discretion and professional judgment with confidential and sensitive matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
• Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback
• Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and distributes to meeting attendees.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.
• Performs a specific skill set within the litigation practice area, such as preparing legal documents, managing case files, scheduling court dates, and communicating with clients.

Desired Skills

Advanced computer skills in Excel, Word and PowerPoint are required. Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis. Solid organizational skills required to manage multiple high priority projects at one time. Performs a broad range of assignments with efficiency and accuracy. Excellent time management skills necessary and the ability to work effectively in a fast-paced environment. Demonstrates strong work ethic and a flexible, dependable and positive attitude. Must maintain confidentiality and demonstrate good professional judgment.

Education

• High School Diploma or GED required, Bachelor’s Degree preferred.

Minimum Years of Experience

• 5 years of professional administrative experience supporting partners and/or executives.
• Litigation Practice Experience.

Essential Job Expectations

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
• Provide timely, accurate, and quality work product.
• Successfully meet deadlines, expectations, and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
• Ability to work under pressure and manage competing demands .
• Perform all other duties, tasks or projects as assigned.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Disclaimer

The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions.

Salary

The firm’s expected hiring range for this position is $44.43 - $58.87 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits including medical/dental/vision insurance, and 401(k).

We work with top law firms, associations and corporations to connect professionals to jobs they can't find anywhere else. The recruiters at Consiliio, LLC are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with us, you are able to have direct access to hundreds of hiring decision makers in the country.

Company Description

We work with top law firms, associations and corporations to connect professionals to jobs they can't find anywhere else. The recruiters at Consiliio, LLC are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with us, you are able to have direct access to hundreds of hiring decision makers in the country.

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